National Council for Geographic Education

Privacy Policy

The National Council for Geographic Education (NCGE) respects your privacy. We will make every reasonable effort to ensure that any personal information you provide to us is used only for the purposes stated below. While the policy presented here concentrates on information collected by the NCGE website, it also applies to personal information submitted by other means (mail, fax, phone, sign-up sheets, social media sites and so on).

  • Personal information collected
  • Several areas of the NCGE website require that you send us personal information:
  • Membership application
  • Conference registration
  • Conference session applications
  • Information requests
  • Award, grant, and contest applications
  • Store purchases

This information is received offline as well (mail, fax, phone). NCGE uses the demographic and professional information collected on membership, conference, and other forms for aggregate analysis, to personalize our member records for better service, and to create targeted mailing lists. This information is also included in conference attendee lists supplied to conference exhibitors and other responsible third parties.

In addition to the primary purpose stated or implied at the time the information is collected, we may use your postal mailing address to send you information about NCGE programs or products, surveys, etc. At times we provide our conference attendee data (including e-mail address, if supplied) to conference exhibitors and make it available to others. We also make our member data available to companies offering NCGE member benefits and to other responsible third parties. If you are not an NCGE member, you can opt out of NCGE e-mail & mailing list by filling out an online form located at the top and bottom of any NCGE e-mail blast. NCGE members: see the section below.

If you supply an e-mail address, we use it to confirm your order, follow up on a request, etc., as the context determines. We may also use it to keep you informed about NCGE programs and initiatives. On occasion we may use your e-mail address for a purpose indirectly related to the original context (e.g., e-mailing a customer satisfaction survey to those who have made purchases from the NCGE online store). With the exception of the conference attendee data, NCGE does not make its e-mail lists available to any third party. If you are not an NCGE member, you can opt out of NCGE’s reuse of your e-mail address by filling out the online form at the top and bottom of any NCGE e-mail blast. NCGE members: see the section below.

Personal information is also collected in the following areas, but is not reused in any form for any "secondary" purpose:

  • Participation in special programs
  • E-mail newsletter sent to nonmembers

NCGE members
Because of the special relationship we seek to maintain with our members, NCGE sends them periodic updates and announcements by e-mail. We may also make an occasional phone call (e.g., to clear up a problem or inquire about a lapsed membership). NCGE members have their own online opt-out page where they can opt out of mailings and NCGE e-mail announcements; they can also specify their preferred phone number and mailing address.

Restricted-access web pages
Some areas of this website are restricted to NCGE members (e.g., webinars, on-line journal articles) or participants in specific programs. These areas require users to log in, usually by supplying a username (e-mail address) and password. This login information is not collected or tracked; it is used solely to verify that a person is authorized to use a particular resource.

"Anonymous" information collected online
Generally speaking, you can visit the NCGE website without revealing any personal information about yourself. We do keep a record of all server activity, which means that every page, image, or other type of file requested by your browser is written into a log file. Each entry in the log contains, among other things, information about the computer you’re using to connect to the Internet (its "IP address") and about your browser (e.g., which version of Firefox you’re using). It does not, however, tell us anything about you personally. We use aggregate data from the web logs to determine how the site’s resources are being used and to refine its navigational structure. If the need arises, we may use the logs to trace the source of abusive or illicit activity. We do not share our web logs with any outside party.

A "cookie" is a text file, stored on your computer that includes information that identifies that computer and can be retrieved by our server to create a seamless browsing session. Most cookies used on the NCGE site are deleted when your browser is shut down or in a fixed amount of time, whichever occurs sooner. Members-only pages and other restricted areas use this type of cookie.

Several areas of the NCGE website use so-called “persistent” cookies. These files are retained on the user’s hard drive after the browser is shut down. For example, the member login uses cookies so that a member doesn’t need to log in again upon returning. The online store uses persistent cookies that contain some personal information that a user has supplied (e.g., first and last name) and shopping cart data (to allow one to resume an interrupted shopping session).

Most browsers accept cookies by default. If you set your browser to reject all cookies, these areas and others may not function properly. Most browsers have a setting whereby the browser alerts you when a server attempts to place a cookie on your hard drive; you are given the option of accepting or rejecting it.
NCGE’s web server also places a persistent cookie used by our web log analysis software to identify returning visitors (actually, returning computers—see “Anonymous information collected” above). This is valuable to us in assessing the website’s effectiveness.

Material submitted online
Some areas of the NCGE website allow you to submit questions or express your opinions. As stated in our legal notice, all submissions become the property of NCGE.
Keep in mind that any information you post on the NCGE website immediately available to anyone with a web browser. Don’t give out more information than what you would like everyone in the world to know. You can, of course, edit or delete the messages you post there.

Links to other websites
The NCGE website contains links to other websites. NCGE is not responsible for the privacy practices or content of those sites. Check the privacy policy of a website before revealing any personal information.

In certain circumstances, and as an exception to this privacy policy, we may, without notice to you, release information to comply with any valid legal process such as a search warrant, subpoena, statute or court order, or in other special cases, such as, for example, suspected fraudulent or criminal activity, or an attempt to breach the security of NCGE or its website.

Privacy policy updates
We have tried to create a privacy policy that is comprehensive, readable, and durable. Despite our best efforts, we may find it necessary to revise it. Any changes will be made without prior notice. The current NCGE privacy policy will continue to be posted at this address. If you have questions or comments about our privacy policy, please send them to the NCGE staff.