The National Council for Geography Education (NCGE) respects your privacy. We will make every reasonable effort to ensure that any personal information you provide to us is used only for the purposes stated below. While the policy presented here concentrates on the information that NCGE and its affiliates and partners collect in connection with the operation of its websites (collectively, the “Site”), it also applies to personal information submitted by other means (mail, fax, phone, sign-up sheets, and so on). All of the information that you provide on the Site is maintained by NCGE or service providers acting on behalf of NCGE.
You can access some areas of the site without submitting any personally identifiable information. Several areas of the NCGE website require that you send us personal information, including but not limited to:
- Membership applications
- Journals online access
- Conference, workshop and webinar registrations
- Convention session and webinar applications
- Award application and nomination forms
- Committee, board and volunteer applications
- Book and merchandise orders
This information is received offline as well (mail, phone).
Personal information collected includes name, your school or business name, mailing address, phone, fax, and e-mail address and demographic information. NCGE uses the demographic and professional information collected on membership, convention, and other forms for aggregate analysis, to personalize our member records for better service, and to create targeted mailing lists. Aggregate demographic is may be shared with third-parties.
In addition to the primary purpose stated or implied at the time the information is collected, we may use your postal or email address to send you information about NCGE programs or products, surveys, etc.
Email addresses and telephone numbers are not rented or sold to third parties.
Members can at any time request that their names be removed from mail and/or e-mail list by visiting their online account, or emailing email@example.com. Such requests should include the requestor’s name, membership number (if applicable), complete postal address, and e-mail address.
Credit Card Information
Some areas of the site require that you submit credit card information for payments. Credit card information that you submit through an NCGE site is submitted directly to a secure, third-party payment processor. NCGE does not store credit card numbers on our servers.
Because of the special relationship we seek to maintain with our members, NCGE sends them periodic updates and announcements by e-mail. We may also make an occasional phone call (e.g., to clear up a problem or inquire about a lapsed membership). NCGE members have their own online profile page where they can specify their preferred phone number and mailing address.
NCGE may in the future provide as a service to its members the ability to search for other members through the member services website. Your contact information will be available to other members through this directory, unless a member chooses the “Do Not Share” option in their membership profile.
NCGE also makes available to members and other parties contact information for members who serve on committees, task forces, are affiliate council leaders or associated group leaders, or are program chairs or contact persons.
Conference Attendee Information
On occasion, NCGE shares conference attendee contact information to conference exhibitors who use these lists to inform attendees of special meeting functions, social events associated with the meeting, or other offers and invitations. Registrants request that their names be not be included in such rentals at the time of registration, or at any time by contacting firstname.lastname@example.org. Such requests should include the requestor’s name, membership number, (if applicable), complete postal address, and e-mail address.
Conference Attendee information is also encoded on conference badges. This barcode can be shared with conference exhibitors to share contact information.
“Anonymous” information collected online
Generally speaking, you can visit the NCGE website without revealing any personal information about yourself. We do keep a record of all server activity, which means that every page, image, or other type of file requested by your browser is written into a log file. Each entry in the log contains, among other things, information about the computer you’re using to connect to the Internet (its “IP address”) and about your browser (e.g., which version of Firefox you’re using). It does not, however, tell us anything about you personally. We use aggregate data from the web logs to determine how the site’s resources are being used and to refine its navigational structure. If the need arises, we may use the logs to trace the source of abusive or illicit activity. We do not share our web server logs with any outside party unless required to do so by law or legal process or otherwise requested by any law enforcement officer or agency acting under color of law.
NCGE collects cookies on our Web site to capture information about page visits. This information is anonymous and NCGE uses this information only internally – to deliver the most effective content to our visitors. Information from the cookies is used to gauge page popularity, analyze traffic patterns on our site and guide development of other improvements to our site.
NCGE does not require that you accept cookies, however, some functionality on our web site, including member-only resources, our product or service check-out process, and other products and services may be disabled if you decline to accept cookies. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether or not to accept it.
Material submitted online
Some programs of NCGE allows you to submit items or share information such as award nominations and program applications. All submissions become the property of NCGE.
Links to other websites
NCGE may disclose your personally identifiable information if required to do so by law or legal process or otherwise requested by any law enforcement officer or agency acting under color of law. In addition, NCGE reserves the right to disclose your personally identifiable information based on the good faith belief that such action is necessary or appropriate to: (a) protect and defend the rights or property of NCGE, or (b) act in urgent circumstances to protect the safety or security of the public or of users of the NCGE’s services and/or the site.